Job Description

We are currently recruiting on behalf of a leading US law firm, to assist them in their search for a new Accounts Payable Administrator

Working as part of their highly collaborative London team, the successful applicant will be responsible for maintaining the purchase ledger, client reimbursements, and posting vendors purchase invoices, banking, and accounting systems payments.

Responsibilities will include:

• Interacting with budget holders and approvers.
• Processing all client chargeable and office vendor invoices daily.  
• Processing travel invoices and reconciling supplier’s statements weekly.
• Maintaining an invoice log register.
• Sending invoices to Partners and/or Managers for approval and correct coding.
• Ensuring all invoices are returned promptly and entered onto Expert AP once approved.
• Preparing and reconciling disbursement recharges.
• Processing and posting bi-monthly BACS runs, preparing aged creditors reports, creating payment schedules, and setting up international payments.
• Setting up new vendors in Aderant and new bank details in Lloyds Commercial Banking, updating details when necessary.
• Covering Legal Cashier duties when required, such as, preparing Expense reports daily, and assisting the Director of Finance and Accounting & Finance Manager.

The firm are offering a competitive salary of £50,000+, and 3:2 hybrid working arrangements are in place.

Suitable candidates will have gained at prior Accounts Payable experience, ideally within a law firm, although professional services environments will also be considered. Applicants must have at least two years of experience with Aderant, excellent knowledge of Excel and take a proactive approach. Strong applicants will have an understanding of VAT and UK tax requirements, problem-solving skills and an exceptional attention to detail.

Please do not delay in applying; applications are being welcomed now, for immediate review, in order for the interview process to commence asap.

Successful applicants will be contacted by US Law Support and provided with full details.