Job Description

Job Title: Personal Assistant 
Reporting to: Team Leader - Secretarial Services 
Job Location: London
Contract Type: Permanent 

Our client, a prestigious international law firm, with over 700 lawyers working globally are looking for a Personal Assistant to support the Shipping department.

Key Responsibilities Include:

• Manage diaries, ensuring they are up-to-date, and remind lawyers of meetings, etc. on a daily basis;
• Client relationship management;
• Support lawyers in marketing and BD activities;
• Arrange meetings, book conference rooms (Condeco), refreshments/catering, check room set-up prior to meetings and liaise with other attendees, both internal and external;
• Liaise with Learning & Development Department regarding CPD;
• Arrange subscriptions/renewals of professional memberships;
• Arrange for travel bookings and related details, including travel itineraries and expenses;
• Assist lawyers in ensuring their time is recorded properly and entered onto the system on a daily basis;
• Chase and post disbursements, eg. counsel fees, on practice management system (Elite 3E);

Experience Required:

• Previous experience in a law firm.
• Litigation experience required. 
• Knowledge of Microsoft Word, Outlook, PowerPoint, Excel, research tools and other systems implemented by the firm.
• Excellent customer service skills, dealing with people and tasks in a professional, polite and considerate manner.
• Excellent telephone manner and competent knowledge of telephone system.
• Excellent communication, organisational and team skills.
• Excellent attention to detail.