Job Description

HR & Executive Assistant

Location: Stoke-on-Trent
Salary: £32,000 per annum
Working Pattern: Full-time, with flexibility around working hours
Sector: Engineering / Manufacturing

About the Role

Are you an organised and professional administrator with experience in HR support, PA duties or executive administration?

We are recruiting for an HR & Executive Assistant to provide confidential administrative support to an HR team and senior management within an established business. This is a varied position combining HR administration with executive support, making it ideal for someone who enjoys a diverse workload and is confident working with senior stakeholders.

You will play an important role in keeping administrative processes organised, maintaining accurate records and ensuring meetings, documentation and day-to-day activities run smoothly. Discretion is essential, as the role involves handling sensitive employee information and confidential business matters.

Key Responsibilities

• Provide administrative support to the HR team and senior management.

• Maintain confidential employee records, business information and correspondence.

• Prepare HR documentation and support employee onboarding and other HR processes.

• Attend meetings, take accurate minutes and record key actions.

• Follow up on meeting actions and ensure relevant information is communicated.

• Manage diaries, appointments and meeting arrangements where required.

• Prepare letters, reports, presentations, spreadsheets and other business documents.

• Coordinate meetings and ensure all necessary paperwork is available in advance.

• Act as a professional point of contact for colleagues and senior stakeholders.

• Maintain accurate electronic and paper filing systems.

• Support HR projects and wider business administration as required.

• Ensure all information is handled securely and in line with company procedures.

About You

The successful candidate will be highly organised, trustworthy and detail-oriented, with a professional approach and the ability to handle confidential information appropriately.

You will ideally have:

• Previous experience in HR administration, executive assistance, PA support or business administration.

• Strong organisational skills and the ability to manage competing priorities.

• Excellent written and verbal communication skills.

• Good attention to detail when preparing documents and maintaining records.

• Confidence working with senior stakeholders and building effective working relationships.

• The ability to use discretion when dealing with sensitive information.

• Good IT skills, including experience with documents, spreadsheets and administrative systems.

What's on Offer?

• Salary of £32,000 per annum.

• Full-time, permanent opportunity.

• Flexibility around working hours.

• A varied role combining HR administration and executive support.

• The opportunity to work closely with senior management and contribute to the smooth running of the business.

Appointments Personnel is acting as an employment business in relation to this vacancy.