Job Description

Administration Lead – Baghdad 

About the Opportunity

The Admin Executive – Baghdad is responsible for managing and overseeing the administrative operations of the Head Office, Sales Offices, and Plant facilities, ensuring efficient, compliant, and cost-effective administrative services across the organization.

Key Responsibilities

• Develop and implement strategies and initiatives to improve administrative processes and organizational efficiency.

• Supervise, evaluate, coach, and lead the administration team to ensure high performance.

• Manage third-party service providers and contracts, regularly monitoring service quality and performance.

• Analyze data from internal and external sources to ensure compliance with administrative requirements, policies, and procedures.

• Oversee the company fleet (owned and leased vehicles) and monitor the performance of vehicle rental and fleet service providers.

• Prepare and manage the annual administrative budget, including CAPEX and OPEX planning.

• Establish, implement, and maintain administrative policies, procedures, and Standard Operating Procedures (SOPs) to ensure consistency, compliance, and operational excellence.

• Ensure full compliance with internal controls, company policies, legal requirements, and audit standards related to administration, fleet management, contracts, and facilities.

• Drive cost optimization initiatives across administrative services, fleet operations, and facility management while maintaining service quality.

• Coordinate facility maintenance, office management, and workplace services to support business operations.

• Collaborate with internal departments and external stakeholders to ensure smooth administrative operations.

Qualifications & Requirements

• Bachelor's degree in Business Administration or a related field.

• 6–8 years of relevant experience in administration, facilities management, or a similar function.

• Strong analytical and problem-solving skills.

• Excellent communication and negotiation skills.

• Proven ability to lead teams and manage cross-functional projects.

• Willingness to travel domestically and internationally when required.

• Proficiency in Microsoft Office, particularly Microsoft Excel.

• Good command of English; knowledge of Arabic and/or Kurdish is an advantage.

• Adaptable, with openness to change and diversity.

• Strong team-building and leadership skills.

• Quality-focused with a results-driven mindset.

• Excellent interpersonal, stakeholder management, and presentation skills.

• Strong organizational, stress management, and time management abilities.

• Good understanding of administrative processes, internal controls, and corporate governance practices.

• Previous managerial or supervisory experience is an advantage.

• Demonstrated ability to work effectively with cross-functional teams and senior management.