Job Description

Buying Administrator

Location: Langley, Slough
Salary: £30,000 per annum
Hours: Monday to Friday, 37.5 hours per week
Working Pattern: Hybrid working available after 3 months (3 days office-based, 2 days from home)
Contract: Permanent, Full-time

The Opportunity

We have a fantastic opportunity for an organised, proactive and detail-focused Buying Administrator to join a well-established and successful business based in Langley.

Working as part of a small, friendly and close-knit team, you will play an important role in supporting the purchasing and supply chain function, ensuring orders are processed accurately, suppliers are kept on track and stock deliveries run smoothly.

This is a busy and varied position that would suit someone who enjoys working with suppliers, keeping things organised and taking ownership of their workload.

You'll need to be confident picking up the phone, chasing information and building positive working relationships with both suppliers and colleagues.

Key Responsibilities

• Monitoring and coordinating purchase orders from initial placement through to delivery.
• Liaising regularly with UK and overseas suppliers to obtain order confirmations and delivery updates.
• Proactively chasing outstanding orders and resolving delivery queries.
• Maintaining accurate purchasing, stock and supplier information on the company's internal system.
• Managing the purchasing inbox and responding to supplier enquiries.
• Setting up new supplier accounts and updating existing records.
• Liaising with couriers and logistics teams to coordinate incoming deliveries.
• Checking delivery notes against purchase orders and investigating discrepancies.
• Assisting with supplier invoice queries, credit notes and stock adjustments.
• Preparing reports relating to outstanding orders, deliveries and invoices.
• Supporting stocktaking activities and general purchasing administration.
• Working closely with the Senior Buyer and wider operations team to ensure the smooth running of the department.

About You

We are looking for someone who is organised, reliable and enjoys working in a busy, hands-on administrative role.

Ideally, you will have:

• Previous experience in purchasing administration, buying support, supply chain administration or order processing.
• Strong administrative skills with excellent attention to detail.
• Confidence communicating with suppliers, particularly over the telephone.
• Good IT skills, including Excel and experience using purchasing, stock control or ERP systems.
• The ability to prioritise tasks, manage deadlines and follow up on outstanding information.
• A proactive approach to problem-solving and a willingness to take responsibility.
• Strong communication skills and the ability to work effectively within a small team.

Experience using EFACS would be advantageous but is not essential.

What's on Offer?

• £30,000 annual salary
• Hybrid working after 3 months – 2 days working from home.
• A friendly, supportive and close-knit team.
• A varied position offering plenty of responsibility.
• The opportunity to develop your knowledge of purchasing, stock control and supply chain operations.
• A stable, established business with a collaborative working environment.

Interested?

If you have a background in purchasing, buying administration, supply chain support or a similar administrative role and are looking for a varied position within a friendly team, we'd love to hear from you.

Apply today to find out more about this opportunity!

What You Need to Do Now:

If this sounds like the role for you, don’t wait - apply today with your up-to-date CV!

If it’s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they’re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.

Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.

A little more about us:

We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.

All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.

We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

We take your privacy seriously. Please see our website for our full Data Privacy Notice.

What You Need to Do Now:

If this sounds like the role for you, don’t wait - apply today with your up-to-date CV!

If it’s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they’re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.

Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.