Job Description

TTM Healthcare are proud to partner with our client in the public sector to recruit for a temporary Grade III Clerical Officer in Limerick.

Location: Limerick
Position: Grade III Clerical Officer
Hours: Full time, 35 hours per week, Monday–Friday, 9am–5pm
Pay: €17.49 - €27.06 per hour, depending on previous relevant verified public sector experience
Contract: 3-month initial contract with the possibility of extension

Key Responsibilities

• Provide general administrative support to ensure the smooth day-to-day running of the service.
• Maintain accurate records and databases, ensuring information is up to date and correctly filed.
• Review and cross-check documentation for accuracy and completeness.
• Liaise with internal teams and external contacts to request, confirm, and share information.
• Support the coordination of meetings and conferences, including scheduling, preparing documentation, and recording key actions where required.
• Attend conferences at different locations and take accurate minutes of meetings/conferences.
• Previous minute-taking experience is required, and candidates must be comfortable and confident taking minutes during meetings and conferences.
• Assist with clinical administration and preparation for conferences.
• Complete letter writing and other administrative correspondence using Microsoft Word.
• Upload and maintain files and documentation on the TCM system.
• Manage shared inboxes and respond to queries in a timely and professional manner.
• Assist with tracking progress of tasks and following up on outstanding actions.
• Use internal systems effectively and adapt quickly to new processes and tools.
• Driving will be involved as part of the role, therefore a full driver’s licence is essential.

Skills and Qualifications

• Previous experience in a clerical or administrative role.
• Previous experience taking minutes of meetings is essential, with candidates required to be comfortable and confident with minute taking.
• A full driver’s licence is required.
• Strong organisational skills with good attention to detail.
• Effective written and verbal communication skills.
• Ability to manage workload independently and work as part of a team.
• Proficient in Microsoft Office, particularly Microsoft Word, Excel, Outlook, SharePoint and Microsoft Teams.
• Experience managing multiple inboxes and handling a range of administrative tasks.
• Good IT skills with the ability to learn new systems quickly.
• Previous public sector experience would be advantageous.

Candidates will need a notice period of 2 weeks or less.

Please apply with an updated CV at your earliest convenience.