Job Description

TTM Healthcare are proud to partner with our client in the public sector to recruit for a temporary Grade III Clerical Officer in Dublin 15

Location: Dublin 15 
Position: Grade III Clerical Officer
Hours: Full time, Mon–Fri, 9–5 (35 hours a week)
Pay: €17.49- €27.06 per hour depending on previous relevant public sector experience
Contract: Initial 3 month contract with possibility of extension

Role Purpose

The Clerical Officer Grade III will provide comprehensive administrative and clerical support within a busy public sector team. The role will involve managing documentation, maintaining accurate records and trackers, supporting internal processes and liaising with a range of internal and external stakeholders.

Key Responsibilities

• Provide day-to-day administrative support to the wider team and management.
• Prepare, organise and maintain documentation, correspondence and records.
• Maintain and update databases, electronic records and Excel trackers.
• Track outstanding documentation, actions and deadlines, following up where required.
• Draft and issue professional emails, letters and general correspondence.
• Maintain accurate electronic and paper-based filing systems.
• Organise meetings, prepare documentation and record and follow up on actions.
• Respond professionally to telephone and email enquiries and direct queries appropriately.
• Liaise with internal teams and external stakeholders as required.
• Assist with the preparation of reports, statistics and other administrative information.
• Handle confidential and sensitive information appropriately and in line with GDPR requirements.
• Support the continuous improvement of administrative processes and procedures.

Key Skills

• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Word, Excel and Outlook.
• Experience maintaining databases, records and trackers.
• Strong written and verbal communication skills.
• Ability to prioritise workload and manage competing deadlines.
• Professional and confident stakeholder communication skills.
• Ability to work independently and as part of a busy team.
• High level of confidentiality and discretion.