Job Description

TTM Healthcare are delighted to partner with our client in the Public Sector to recruit a Grade IV Secretary to join their team in Portrane, Dublin.

Job Details

Location: Portrane, Dublin
Hours: Monday to Friday, office-based role (35-hour week)
Contract: Until July 2027
Pay: €19.97 – €30.67 per hour (depending on relevant public sector experience)

Key Responsibilities

The successful candidate will provide high-level administrative and secretarial support within a busy public sector environment, ensuring the effective coordination of office processes and the smooth delivery of administrative services.

The ideal candidate will be highly organised, detail-focused and experienced in providing senior administrative support, managing competing priorities and coordinating office operations.

Duties will include:

• Providing comprehensive secretarial and administrative support within a busy office environment.
• Managing diaries, appointments and schedules, ensuring effective coordination and time management.
• Organising meetings, preparing agendas and taking accurate minutes at both in-person and online meetings.
• Preparing, formatting and managing correspondence, reports and confidential documentation.
• Coordinating meeting arrangements, preparing documentation and circulating relevant information.
• Managing telephone and email correspondence in a professional and timely manner.
• Maintaining confidential files, records and electronic databases in line with GDPR requirements.
• Managing and updating administrative systems and ensuring accurate record keeping.
• Preparing reports, spreadsheets and presentations using Microsoft Office Suite.
• Supporting the smooth running of office processes and administrative functions.
• Prioritising workloads, managing competing deadlines and ensuring tasks are completed efficiently.
• Liaising with internal departments and external stakeholders as required.
• Handling sensitive information with professionalism, discretion and confidentiality.
• Providing administrative support to colleagues and the wider team as required.

Essential Requirements

• Previous experience working as a Personal Assistant, Executive Assistant or Personal Secretary.
• Previous experience providing high-level administrative and secretarial support within a busy office environment.
• Strong organisational skills with the ability to manage diaries, meetings and competing priorities.
• Proven ability to take accurate minutes at both in-person and online meetings.
• Excellent proficiency in Microsoft Office Suite, including Word, Excel, Outlook and Teams.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage confidential and sensitive information appropriately.
• Ability to work independently while also contributing effectively as part of a team.
• Professional, reliable and adaptable approach to work.

If you meet the above requirements and are interested in this opportunity, please apply with your up-to-date CV as soon as possible.