Job Description

TTM Healthcare are delighted to partner with our client in the Public Sector to recruit a Grade IV Clerical Officer to join their team in Cork City.

Job Details

Location: Cork City
Hours: Monday to Friday, 9:00am – 5:00pm
Contract: Month-to-month rolling contract
Pay: €19.97 – €30.67 per hour (depending on relevant public sector experience)

Key Responsibilities

The successful candidate will provide administrative support within a busy environment, ensuring the effective coordination of office processes, accurate record management and the delivery of efficient administrative services.

Duties will include:

• Providing administrative support to the department and wider team.
• Managing documentation, correspondence and records with a high level of accuracy and attention to detail.
• Maintaining confidential files, databases and electronic records in line with GDPR requirements.
• Carrying out accurate data entry and updating information systems.
• Preparing reports, spreadsheets, correspondence and administrative documentation.
• Managing reception duties.
• Operating a busy switchboard and handling telephone and email enquiries professionally.
• Managing diaries, appointments, meetings and general office coordination.
• Preparing meeting agendas, taking minutes and circulating relevant documentation.
• Processing invoices, purchase orders and financial documentation.
• Using Microsoft Office Suite, particularly Excel, Word and Outlook, to manage information and produce reports.
• Maintaining effective filing systems and ensuring documentation is processed accurately and efficiently.
• Supporting the development and implementation of administrative procedures and processes.
• Monitoring workloads, prioritising tasks and meeting deadlines in a fast-paced environment.
• Providing guidance and administrative support to colleagues as required.
• Working collaboratively with internal departments and external stakeholders.

Essential Requirements

• Strong administrative experience within a busy office environment.
• Excellent IT skills with strong proficiency in Microsoft Office Suite, particularly Excel, Word and Outlook.
• Experience managing databases, records and confidential information.
• Experience with reception, switchboard and customer-facing responsibilities.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently while also contributing effectively as part of a team.
• Professional, reliable and adaptable approach to work.

If you meet the above requirements and are interested in this opportunity, please apply with your up-to-date CV as soon as possible.