Job Description

TTM Healthcare are proud to partner with our client in the public sector to recruit for a temporary Grade III Clerical Officer in Galway.
Position: Grade III Clerical Officer 
Hours: Full time, Mon-Fri, 9-5 (35 hours a week)
Pay: €17.49 - €27.06 per hour depending on previous relevant public sector experience
Contract:  5-month initial contract 
Location: Salthill 

Overview

We are currently seeking a highly organised and proactive Grade III Clerical Officer to provide administrative and reception support within a busy office environment. The successful candidate will play a key role in ensuring the smooth day-to-day running of the service by supporting internal teams with a broad range of clerical and administrative duties while delivering a professional and welcoming service to staff and visitors.

Key Responsibilities

• Provide front-of-house reception duties, greeting visitors and directing enquiries professionally.
• Answer and manage incoming telephone calls, emails and general enquiries.
• Receive, sort and distribute incoming post and deliveries.
• Provide comprehensive administrative support to internal departments.
• Manage diaries, schedule meetings and coordinate appointments.
• Prepare, process and track Purchase Orders (POs) and invoices.
• Upload, scan and maintain electronic documents and records within internal systems.
• Maintain accurate filing systems, both electronic and paper-based.
• Assist with document preparation, correspondence and data entry.
• Take minutes at meetings and distribute meeting notes when required.
• Support the team with general office administration and ad hoc duties.
• Ensure confidential information is handled in accordance with GDPR and organisational policies.

Essential Criteria

• Previous experience in an administrative, clerical or reception role.
• Excellent organisational skills with the ability to prioritise a busy workload.
• Strong communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Office, including Outlook, Word and Excel.
• Comfortable learning and using multiple internal systems and databases.
• Experience processing purchase orders and invoices is desirable.
• Ability to work independently and as part of a team.
• Professional, reliable and customer-focused approach.
• Flexibility to work fully onsite in a busy office environment.

Desirable

• Previous experience within the public sector or healthcare environment.
• Experience taking minutes at meetings.
• Familiarity with document management systems or finance systems.