Job Description

TTM Healthcare are proud to partner with our client in the public sector to recruit for a temporary Grade III Clerical Officer in  
Location: Cork
Position: Grade III Clerical Officer 
Hours: Full time, Mon-Fri, 9-5 (35 hours a week)
Pay: €17.49 - €27.06 per hour depending on previous relevant public sector experience
Contract: 6 month Initial


Key Responsibilities

• Manage incoming and outgoing emails using Outlook, responding to or forwarding enquiries as appropriate.
• Maintain and update internal databases and records systems.
• Prepare, format, and edit documents using Microsoft Word and Excel.
• Scan, upload, and organise digital documents within company systems.
• Maintain structured filing systems, including both electronic and hard copy records.
• Provide general administrative support including document preparation, correspondence, and record management.
• Assist colleagues with day-to-day administrative tasks to support efficient workflow across the office.
• Handle confidential company information and records securely and professionally.
• Book meeting rooms and coordinate meeting arrangements.
• Request Purchase Order (PO) numbers.
• Draft and prepare letters and correspondence.
• Assist with meeting administration, including minute taking where required.

Essential Criteria

• Previous experience in an administration, office support, or clerical role.
• Data entry and database management skills with excellent accuracy and attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent organisational and time-management skills with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills with a professional and approachable manner.
• Ability to manage multiple administrative tasks efficiently in a busy office environment.
• High level of discretion and confidentiality when handling sensitive information.
• Experience preparing review packs, coordinating meetings, and managing administrative processes would be beneficial.
• Experience taking meeting minutes would be beneficial.