Job Description

TTM Healthcare are proud to partner with our client in the public sector to recruit for a temporary Grade III Clerical Officer in Kilkenny.

Location: Kilkenny

Position: Grade III Clerical Officer 

Hours: Full time 35 hours per week, Mon- Fri ( 9-5) May have to cover weekends when required 
Pay: €17.31 - €26.79 depending on previous relevant verified public sector experience

Contract: Month to Month Rolling contract

Key Responsibilities:

• Provide general clerical and administrative support to the department.
• Prepare, process, and maintain documentation, records, and correspondence.
• Maintain electronic and manual filing systems in line with organisational procedures.
• Manage incoming and outgoing correspondence, emails, and phone calls.
• Schedule meetings and maintain calendars where required.
• Act as a point of contact for enquiries from staff, service users, or the public.
• Provide professional and courteous assistance and direct queries appropriately.
• Assist with the preparation of reports, statistics, and documentation.
• Support administrative processes across the department including HR, finance, or general administration tasks.
• Liaise with internal staff and external stakeholders as required.
• Ensure all work is carried out in line with organisational policies and procedures.
• Maintain confidentiality when handling sensitive information.
• Comply with data protection regulations and standards.

Skills and Qualifications:

• Previous experience in an administrative or clerical role, ideally within a healthcare or hospital environment.
• Proficiency of office systems and databases (MS Office, email, patient administration systems).
• Excellent attention to detail and accuracy in data entry.
• Strong organisational and multitasking abilities, with the ability to manage time efficiently.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a small team.
• Willingness to undertake a physically active role, involving frequent movement between wards.
• Commitment to maintaining confidentiality and data protection standards at all times.

Desirable:

• Familiarity with medical chart coding, hospital discharge processes, Switchboard.
• Experience working in a public sector or HSE environment or as Medical Secretary 

Please apply with your updated CV