Job Description

TTM Healthcare are proud to partner with our client in the public sector to recruit for a temporary Grade III Clerical Officer in Galway.

Location: Ballinasloe

Position: Grade III Clerical Officer 

Hours: Full time, Mon-Fri, 8.30-16.00, 35 hours per week
Pay: €17.04-€26.52 depending on previous relevant public sector experience

Contract: temporary month to month rolling contract 

Responsibilities

• Maintain and update relevant databases and information systems, ensuring accuracy, confidentiality and compliance with data protection requirements.
• Monitor and process referrals in line with HSE policies and procedures.
• Provide general administrative support to the service, including filing, data entry, and record maintenance.
• Maintain and monitor waiting lists to ensure accuracy and timely progression of patients.
• Contact patients on waiting lists to confirm details, provide updates, and arrange appointments.
• Schedule patients into clinics, coordinating availability and ensuring efficient use of clinic slots.
• Liaise with clinical and administrative staff to support the smooth running of services.

Skills and Qualifications

• Proven experience in an administrative or clerical role, preferably in a healthcare setting.
• Proficiency in using office software (MS Office, email, etc.)
• Experience in IPMS system is highly desirable
• Excellent organisational and multitasking abilities.
• Strong communication and interpersonal skills.
• Attention to detail and accuracy in data entry.
• Ability to handle sensitive information with confidentiality.
• Knowledge of hospital or clinical operations is an advantage.