Job Description

TTM Healthcare are proud to partner with our client in the public sector to recruit a temporary Grade III Clerical Officer in Dublin.

Location: Dublin 15
Hours: 9am to 5pm, 35 hour working week
Contract: Temporary 3 month initial contract 
Pay-rates: €17.04 – €26.52 per hour depending on previous relative public sector experience

Key Duties and Responsibilities

• Provide general administrative support, including correspondence handling, typing, filing, photocopying, and record management.
• Manage incoming communications such as telephone calls, emails, and enquiries; log, prioritise, and respond appropriately or refer matters as required.
• Assist in the preparation, drafting, and distribution of routine correspondence, reports, and internal communications.
• Maintain and update electronic and manual records, databases, and filing systems in an accurate and timely manner.
• Support the organisation of meetings, training sessions, or events, including scheduling, documentation, and minute-taking where required.
• Carry out basic financial and administrative tasks such as ordering supplies, processing requests, and tracking expenditure within agreed procedures.
• Work collaboratively with colleagues across the organisation to support service delivery and departmental objectives.
• Provide clear and professional written and verbal information to staff, service users, or external contacts, as appropriate.
• Ensure all work is carried out in line with organisational policies, procedures, and data protection requirements.
• Handle sensitive information with discretion and maintain strict confidentiality at all times.
• Undertake any other reasonable administrative duties as assigned by management.

Skills and Competencies

• Proven experience in a clerical/administration role
• Strong organisational and time management skills with the ability to prioritise tasks effectively.
• Experience in minute taking during meetings.
• Great typing skills, including dictaphone typing experience.
• Good communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to work independently as well as part of a team.
• Competent in the use of standard office software and administrative systems.
• Professional, flexible, and reliable approach to work.