Job Description

TTM Healthcare are proud to partner with our client in the Public Sector to recruit a temporary Grade IV Medical Secretary in Galway.
Location: Tuam 
Hours: 9am to 5pm, 35 hour working week
Contract: Temporary 6-month initial contract 
Pay-rate: €19.50 – €30.07 per hour depending on previous relative public sector experience
Available for an immediate start 

Key Responsibilities

- Report directly to the Director of Counselling and provide day-to-day administrative assistance.
- Prepare agendas, attend meetings, and produce accurate and timely minutes.
- Maintain efficient filing systems, both electronic and manual.
- Update, maintain, and monitor a range of databases and client records using Microsoft Word     and Excel.
- Ensure data is recorded accurately and stored in accordance with confidentiality and GDPR   requirements.
- Collate and process Freedom of Information (FOI) requests, DPP reports, and client complaints.
- Assist Counsellor Therapists with administrative tasks, including forms, queries, and   information requests.
- Provide timely and accurate information to support service delivery.
- Correspond professionally with internal HSE departments and external agencies via email and   phone.
- Handle sensitive information with discretion and professionalism.
- Meet and greet clients attending the service, ensuring a welcoming, respectful, and supportive   environment.
- Manage client check-ins and direct queries appropriately.

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Essential Skills & Competencies

- Proficiency in Microsoft Excel and Microsoft Word (data entry, formatting, basic analysis).
- Strong organisational and time-management skills.
- Excellent written and verbal communication abilities.
- High level of accuracy and attention to detail.
- Ability to handle confidential information with discretion.
- Professional, empathetic, and client-focused manner.
- Ability to work independently and as part of a multidisciplinary team.

Please apply with your updated CV asap.