Job Description

Key Responsibilities:

• Create purchase orders in SAP and IFMS, making sure they meet specifications, budgets, and national financial rules.

• Communicate with warehouse staff, hospital users, and suppliers to reduce errors and ensure accurate order processing.

• Check and process supplier invoices, matching them with orders and deliveries before passing them on for approval.

• Reconcile supplier statements and support month-end closing to keep financial records accurate and up to date.

• Deal with supplier queries quickly to maintain good relationships and avoid supply issues.

• Provide office support by handling phone calls, emails, and correspondence, and covering for colleagues during leave.

• Complete required online and on-site HSE training.

Stay flexible and open to changes in work practices as needed.

• Strong working knowledge of SAP ERP systems and/or IFMS SAP
• Understanding of public sector procurement and National Financial Regulations
• Proficient in reviewing and matching purchase orders, invoices, and receipts
• Excellent attention to detail and accuracy in data entry and financial reconciliation
• Strong communication skills (written and verbal) for effective internal and external liaison
• Good organisational and time management skills, with the ability to meet deadlines
• High level of numeracy and understanding of accounts payable processes
• Professional and proactive approach to supplier relationship management
• Ability to work independently and as part of a team in a fast-paced environment
• Flexible and adaptable to change