Job Description

• Manage daily administrative operations, including answering phones, greeting visitors, scheduling appointments, and maintaining patient records.
• Provide support to medical teams by handling correspondence, preparing documents, and ensuring effective communication between staff and patients.
• Accurately type and format documents, referrals, reports, and meeting minutes with a strong emphasis on precision.
• Utilize advanced typing skills to ensure that all documents, patient records, and communications incorporate correct medical terminology.
• Maintain confidentiality and security of files in compliance with data protection standards.
• Ensure that electronic records are up-to-date, accurately filed, and easily accessible for the healthcare team.
• Demonstrate expertise in medical vocabulary to accurately interpret and document clinical information.
• Generate and maintain reports using tools like Microsoft Excel or clinical management software.
• Assist in updating patient databases, coordinating information between various departments, and ensuring the accuracy of clinical data.
• Assist in coordinating meetings, handling travel arrangements for staff, and organising training sessions on new software or compliance updates.
• Ensure that all administrative processes and patient documentation adhere to legal, regulatory, and organisational standards.

Skills and Qualifications:

• Previous Medical Secretary experience required.
• Medical typing and terminology experience necessary
• Proficient with Microsoft Office Suite, especially Excel.
• Comfortable learning and utilising new software as needed.
• Strong attention to detail and highly organised in managing multiple tasks and deadlines.
• Excellent communication skills both verbally and in writing.
• Ability to work independently as well as part of a multidisciplinary team
• Ability to identify inefficiencies in current processes and suggest practical solutions to streamline administrative duties.