Job Description

TTM Healthcare are working with our client in the Public Sector to recruit a Temporary Grade V Staff Officer to join their dynamic fast paced team in Leitrim. 
Temporary 3 month initial contract. 
9am to 5pm, Monday to Friday. 
Public sector pay scale - €28.04 - €33.54 depending on relevant verified public sector experience. 

Key Responsibilities:

• Complete tasks/actions identified by the Team.
• Supporting/managing administration teams in preparing for monthly meetings, this includes scheduling, attending and following up as appropriate.
• Supporting/managing administration team monthly Referrals Forum, this includes scheduling, preparing and following up as appropriate.
• Supporting communications/referrals meetings with other care groups in the area. This includes preparation and follow up meetings if and as required.
• Supporting/managing the administration teams for Operational Meetings. This includes preparation and follow up work as required.
• Attending the monthly meetings.
• Supporting risk assessment completion in line with policy
• Gathering, recording and returning the relevant metrics and performance related activities as appropriate.
• Prepare HR forms and paybill forms for staffing in the department and maintaining records of same.
• Supporting recruitment, completion of Paybill Forms and agency recruitment as relevant.
• HR/Outsourcing with agencies/private practitioners in line with National Financial Regulations.
• Supporting the processing of team Time Returns as appropriate
• Supporting the management of attendances to the network teams
• Complete the administrative tasks involved with the provision of services on each team.
• Demonstrate pro-active commitment and response to all correspondence with internal and external stakeholders.
• Oversee meetings and communications and ensure a tight process is in place with regard to follow up and logging of actions including supporting the Managers in respect of Progressing Disability Services (PDS).
• Supporting Assessment of Need process.
• Supporting administration team members on workloads and capacity.
• Supporting Health and Safety in line with Safety Files.
• Dealing with Freedom of Information (FOI) queries.
• Dealing with Data Protection queries.
• Work collaboratively and professionally with wider stakeholders within the Sector, across the wider organisation, and with the Department of Health etc to ensure timelines are met.
• Ensuring the discharge by the office and all regulatory responsibilities relevant to the Team and the staff.
• Prepare Complaint responses in line with the Company complaint process and response timelines.
• Maintain own knowledge of relevant regulations and legislation e.g., National Financial Regulations, Health & Safety Legislation, Employment Legislation, Freedom of Information Act, GDPR.
• Maintain own knowledge of relevant acts and legislation e.g., Health Act 2007, Assisted Decision Making Capacity Act 2015, Disability Act 2005, Transforming lives programme 2016, National Housing strategy for people with a disability 2011, Comprehensive Employment Strategy for people with a Disability 2015.