Job Description

Administrator / Bookkeeper (Part time) – Co. Kilkenny

Our client, a growing building contractor, is seeking an experienced Administrator / Bookkeeper to join their business. This is a varied role combining day-to-day bookkeeping with general administration and coordination across the business.

This is a part-time position working 24 hours per week, with flexibility around how the hours are structured across the week, as well as start and finish times.

Duties:

• Manage day-to-day office administration and provide ongoing support to the company directors.
• Prepare and process invoices and ensure they are allocated to the correct projects/jobs.
• Manage purchase orders and reconcile these against relevant invoices and project costs.
• Maintain accurate financial and administrative records using QuickBooks.
• Manage RCT and VAT-related administration and maintain appropriate supporting records.
• Liaise with suppliers and obtain quotations to ensure competitive pricing and value for the business.
• Manage petty cash and general day-to-day expenditure records.
• Maintain an organised document control and filing system across company and project documentation.
• Print, prepare and distribute drawings, bills and documentation as required for projects.
• Coordinate general company administration including vehicle/van insurance and associated records.
• Support the preparation and organisation of documentation required for the accountant and month-end processes.
• Provide general administrative support across the business as required.

Requirements

• Ideally 2–3 years' experience in a bookkeeping / administration position.
• Previous experience within construction, engineering or a similar project-based environment would be a strong advantage.
• Good working knowledge of RCT and VAT.
• Experience using QuickBooks or a similar accounting package.
• Strong attention to detail
• Highly organised with the ability to manage a varied workload independently.
• Strong IT and general systems skills.
• Proactive and comfortable taking ownership of a standalone position.

For additional information and a confidential discussion on this and similar opportunities contact: Gemma Butler on 086-8016771 or email gemma@optimizerecruitment.ie

All applications will be dealt with in the strictest confidence and your CV will never be released without your prior approval.
 
Job Ref Number: 14924

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