Document Controller
Location: Waterford

About the Role:

We are seeking a detail-oriented and highly organised Document Controller to join our clients growing team. This leading company operates across multiple international markets, delivering complex and large-scale projects in a fast-paced and evolving industry. Working in close partnership with local experts and stakeholders, offering unique solutions tailored to the needs of each project. This role offers an exciting opportunity to be part of a dynamic team that values precision, collaboration, and excellence.

Responsibilities and Duties:

• Develop and oversee document management systems and processes to support project execution.
• Receive, review, log, distribute, and securely archive project documentation, including drawings, technical documents, permits, RFIs, and correspondence.
• Maintain strict version control and ensure documents are accurately labelled and tracked in compliance with internal protocols.
• Collaborate with internal teams (engineering, procurement, construction, HSE) and external partners (clients, subcontractors, suppliers) to ensure timely document exchange and approval workflows.
• Keep comprehensive electronic and physical records to ensure full traceability and easy retrieval of project documentation.
• Support compliance efforts by ensuring all necessary documentation is accessible for audits and inspections.
• Assist in the preparation and delivery of final project documentation packages, including operation manuals, as-built drawings, and certifications.
• Generate regular reports on document status, outstanding items, and compliance checklists.
• Provide training and guidance to project teams on document management best practices and system usage.
• Perform other tasks as required by management to support project needs.

Qualifications and Experience Required:

• Minimum of 2 years’ experience in document control, preferably within the construction, engineering, or project-based industries.
• Knowledge of document control standards, including ISO 9001.
• Experience using document management systems (such as SharePoint, Aconex, Procore, or equivalent).
• Exceptional attention to detail and strong organisational skills, capable of managing high volumes of documentation under tight deadlines.
• Excellent interpersonal and communication skills for effective coordination with various stakeholders.
• Proficient in MS Office applications (Excel, Word, Outlook, PowerPoint).
• Legally authorised to work in Ireland.

Preferred:

• Previous experience working on renewable or infrastructure EPC projects.
• Familiarity with engineering documentation and technical language.
• Experience providing support to quality assurance, health and safety, or project delivery functions.

Benefits:

• Competitive salary based on experience
• Additional day off for your birthday
• Bike to Work Scheme
• Discounts from local businesses
• Exposure to a multinational work environment

Additional Benefits upon Successful Completion of Probation:

• Company pension plan
• Death in service benefit
• Income protection insurance
• Flexible working on Fridays
• Coverage of professional membership fees
• Access to training and ongoing professional development

For additional information and a confidential discussion on this Document Controller position and similar opportunities contact: Chris 056-7786631 / 083 1220295 or Chris@optimizerecruitment.ie

Chris is available for a call between 9am and 5.30pm daily (outside of work hours calls / meetings can be arranged upon request). 

Please submit your CV via the link provided, in confidence.

All applications will be dealt with in the strictest confidence and your CV will never be released without your prior approval.

Job Ref Number: OR-13169

www.optimizerecruitment.ie

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