Job Description

Junior Legal Secretary – Intellectual Property

An excellent opportunity has arisen for a Junior Legal Secretary to join a busy and well-established legal team specialising in Intellectual Property litigation matters. This role will provide comprehensive support to senior solicitors and offers a varied workload, combining secretarial, and personal assistant responsibilities. The successful candidate will be capable of working with minimal supervision, managing competing priorities and delivering consistently high standards of work within a fast-paced environment.

This is a great opportunity for someone with a CILEX or Legal Secretary Diploma (or equivalent.) The role would suit someone with around 12 months legal administration/secretarial experience who is ready to take on their own fee earner allocation. This is a permanent full time role and in return the firm offer a leading salary, bonus, and benefits package and 40% remote working.

Key Responsibilities

• Preparing correspondence, legal documentation and other formal documents.
• Assisting with the drafting and administration of agreements.
• Managing daily administrative tasks, including file management, email filing, scanning and photocopying.
• Sending correspondence and emails on behalf of solicitors.
• Conducting conflict checks in accordance with firm procedures.
• Calculating and preparing client invoices, including debit and credit notes.
• Opening and closing files using case management systems.
• Updating and maintaining key dates, deadlines and diary entries.
• Processing expense requests.
• Providing PA support, including diary management, arranging travel and booking flights.
• Ensuring accurate record keeping and maintaining high levels of confidentiality at all times.

Essential Requirements:

• Previous legal administration secretarial experience gained within any legal discipline.
• Strong typing and keyboard skills.
• Experience preparing client bills and cases for court eg bundling highly desirable.
• Excellent organisational skills and the ability to manage multiple priorities effectively.
• Experience managing deadlines and maintaining accurate records of key dates.
• Proven ability to work successfully in a deadline-driven environment.
• Exceptional attention to detail and pride in producing accurate, high-quality work.
• Excellent written communication skills, including strong spelling and grammar.

Desirable:

• Previous experience using digital dictation and audio typing systems.
• Familiarity with legal case management systems.

What's on Offer

• The opportunity to join a supportive and professional legal team.
• A varied and engaging role with a broad range of responsibilities.
• Competitive salary and benefits package.
• A collaborative working environment with opportunities to further develop your legal support career.

If you are an experienced legal administrator / secretary and are looking for your next challenge, we would be delighted to hear from you.