Job Description

Our client, a leading European IP law firm, is seeking a Patent Administrator to support a team of three busy Attorneys.

Key responsibilities include:

• Drafting correspondence for review prior to sending

• Maintaining electronic files using the document management system

• Managing formalities relating to filings, grants and validations, including preparing documents for signature, monitoring deadlines and chasing outstanding items

• Preparing patent applications and formalities documents, updating the CRM system where required

• Managing short, medium and long-term deadlines, including identifying when reminders or extensions are needed

• Processing incoming electronic correspondence

• Updating databases with key dates and clearing deadlines once matters are completed

• Opening and maintaining new patent, design and miscellaneous files

• Entering filing details and diarising fees where necessary

• Reporting patent publications to clients and managing follow-up actions

• Checking grant certificates prior to sending to clients

• Updating records with EPO and EUIPO fee instructions

• Maintaining records including name changes, assignments and references

• Drafting correspondence relating to foreign filings and publications

• Processing foreign filing receipts and diarising subsequent due dates

• Liaising with the Renewals team as required

• Preparing invoices, debit and credit notes

• Adjusting work in progress and applying client-specific discounts

• Arranging meetings, travel and itineraries

• Managing caseloads and monitoring deadlines

• Liaising with clients and handling calls and emails when required

• Providing cover and support to other Patent Administrators

• Maintaining client information on the CRM system

• Undertaking any other reasonable administrative duties

For this position we are seeking an experienced Patent Administrator.

The firm offers a competitive salary, excellent benefits and hybrid working (3 days remote).