Job Description

Resource Coordinator | Location: Swanley | £17.73-.19.09 per hour (inside IR35) | 12-Months Contract | Starting November 2025

Are you a highly organised individual with a knack for coordinating people and processes? We’re looking for a Resource Coordinator to join our team in Swanley. This role is essential in ensuring the smooth coordination of project staffing and office operations, with a strong focus on third-party workforce management and administrative support.

Key Responsibilities

1. Candidate & Contractor Sourcing

• Source candidates through an approved Preferred Suppliers List (PSL), ensuring compliance and cost efficiency.
• Coordinate staffing for midweek, weekend, and commissioning projects with agility and precision.
• Forecast resource demand in collaboration with project teams to ensure timely and effective staffing.

2. Contractor Management & Compliance

• Confirm and coordinate contractor selections with internal teams and external suppliers.
• Maintain commissioning spreadsheets for accurate tracking and reporting.
• Manage the requisition-to-pay process, ensuring valid rate agreements and purchase orders are in place.
• Ensure adherence to rate cards and IR35 compliance for all contractors.
• Oversee Tier 2 supplier relationships, including performance feedback, procedural updates, and contact management.

3. Data Integrity & Auditing

• Conduct internal audits of resourcing data to ensure accuracy and compliance.
• Monitor shared inboxes to ensure timely responses to queries and requests.

4. Training & Certification

• Book training courses and ensure all third-party workers are fully certified and compliant from day one.

5. Office & Administrative Support

• Provide reception cover and general administrative support to the Swanley office.
• Manage PPE ordering for permanent staff to ensure safety and readiness.

What You’ll Need to Succeed

• At least 1 year of experience sourcing and procuring agency staff for technical, professional, or contingent labour roles—ideally within the rail or infrastructure sectors.
• Strong relationship-building skills with both internal stakeholders and external suppliers.
• Excellent organisational and multitasking abilities, with a proactive and flexible approach.
• Proven success in delivering contractor resourcing solutions for projects.
• Ability to work independently while contributing to a collaborative team environment.
• Proficiency in Microsoft Excel and Word, with a keen eye for detail.
• A willingness to learn and adapt in a fast-paced, dynamic environment.

We are an equal opportunity employer and are committed to fostering an inclusive workplace that reflects the diversity of the communities we serve. We welcome applications from all qualified candidates, regardless of background, identity, or experience.

Closing Date: Friday 25th July 2025

About Ford & Stanley Group

Ford & Stanley Talent Services Group is in the business of people and performance. Our mission is to create one million better workdays through facilitating great recruitment, leadership and occupational mental fitness. We support our clients in their most challenging business areas – recruiting, developing and retaining the best talent from shop floor to boardroom.

1. Ford & Stanley TalentWise – Business specialising in blue collar trade & technical services – permanent and temporary.
2. Ford & Stanley Recruitment – Business specialising in white collar spanning all company functions with specialist verticals within Digital, Rail Engineering, Civils & Infrastructure, General Manufacturing, Supply Chain & Logistics both permanent and contract.
3. Ford & Stanley Executive Search – Business specialising in Executive Search & Executive Interim Solutions in the UK, North America, Middle East and Europe.
4. Ford & Stanley Genius Performance – Performance is always accelerated when good people are coached, inspired, trained and focused in the right way.

Ford & Stanley Talent Services Group Ltd is a Disability Confident employer that is committed to a policy of equal opportunities for all opportunity seekers. We shall adhere to such a policy at all times and will review on an on-going basis all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective sex, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief or political beliefs and we place an obligation upon all staff to respect and act in accordance with the policy.