Job Description

Arcadis DPS works at the frontier of facility delivering innovative and ground-breaking solutions for our clients on the most exciting and high-profile projects around the world, designing some of the most complex and specialized facilities under construction today. Our Malaysia business is growing, and we are recruiting key team members. Look no further if you would like to work on one of the biggest and leading-edge construction projects in Malaysia and be part of a winning team. People with skills, knowledge, and expertise like yours underpin our success. A career at Arcadis DPS is truly rewarding, with excellent benefits and opportunities to develop your technical and professional development. We respect and support each other to create one DPS team. We are dynamic, we create space for ideas, independent views, and challenging the status quo. We have a diverse workforce and embrace different views and perspectives.   

Look no further if you would like to be part of a vibrant dynamic team that delivers world-class engineering, design, and project management for industry-leading clients around the world. If you have what it takes to work with us, apply today.

Position Summary: 

Arcadis DPS Group is seeking an experienced Assistant Project Administrator with a solid background in construction support to join our growing team based in Penang, Malaysia.  This role will require a strong knowledge of Tool Install projects. The primary focus of this position is related to risk and issue management supporting the project goals and milestones.

The successful candidate will play a key role in supporting the Project Administrator. In this exciting and busy role, the Assistant Project Administrator will be tasked with coordinating a wide range of administration, reporting, office management, documentation, and quality system tasks during this fixed term contract..

Key Responsibilities: 

Responsibilities shall include but not limited to:

• Support the team for data entry and risk management.
• Consolidate and report out tool install indicators.
• Consolidate and report out constraint log issues.
• Help to track and reporting of indicator programs (green badge sponsors, tool closeouts, forecasts, incident investigation reports, leading safety indicators, lagging safety indicators, etc.
• Maintain appropriate levels of office supplies and materials.
• Need to support for the efficient delivery of onboarding and access requests.
• Co-ordinate employee office set up, moves, and transfers.
• Perform administrative tasks such as preparation of presentations and communications to customers
• Maintain accurate communication lists (contact lists, phone lists, on call, work hours, etc.).
• Schedule, coordinate, and attend meetings to capture and publish meeting minutes.
• Schedule and coordinate meetings to support communication objectives.
• Complete any tasks assigned by the Project Administrator in an efficient and timely manner
• Other ad-hoc duties as required.

Education and Experience: 

• Demonstrated experience supporting multidisciplinary project teams
• Relationship management and coordination experience
• 2 years of administrative assistance experience

Essential Skills: 

• Reporting proficiency.
• Basic understanding and ability to pull reports from project integration and schedule management systems and other databases.
• Strong IT Skills in MS 365.
• Excellent communication, stakeholder management and presentation skills.
• Strong organisational skills and attention to detail.
• Analytical, problem-solving skills, and the capability to work well under deadlines.

Other: 

• Location: Malaysia site-based role with visa sponsorship provided for this position.
• Travel: Occasional travel to other client sites as per business needs.
• Working hours: 45 hours, Monday to Friday
• Extensive training will be provided prior to travel to client Malaysia site.