Job Description

Location:  Aberdeen                                                         

Hours of Work: 37.5 hours per week Monday - Friday 0830 - 1630, role eligible for hybrid working, 3 days in the office/2 days from home.

Reporting to the HR Shared Services Manager - UK, this role will provide professional administrative support to the HR team and wider organisation. Assisting employees and managers as required in the interpretation and application of Company policies, procedures and processes. Responsibilities include:

• Ensure excellent service delivery by responding promptly and professionally to HR related enquires received in person, by phone or email.
• Ascertain accurate and detailed information to be actioned to support new starters, leavers, and absence management, inputting details to the HR systems in a timely manner to support real time reporting and implementing follow-up activities.
• Liaise with HR colleagues and other departments ensuring effective, accurate communication.
• Prepare formal HR documentation in line with legislation and Company policy.
• Administer corporate benefits and prepare payroll actions.
• Arrange occupational health appointments in line with Company/ role requirements.
• Arrange and co-ordinate Company Inductions for all new starts within the business.
• Provide administrative support to the HR operations team and proactively assist colleagues.
• Prepare and provide reports and presentations, as required.
• Maintain confidentiality and discretion at all times.

Minimum Competencies (Skills, Knowledge and Behaviours)

• Customer focused with a proven track record within an administrative role
• Knowledge of the practical application of UK HR legislation
• Ability to develop and maintain effective relationships with colleagues and external contacts
• Accustomed to working effectively in a fast-paced environment, flexible and can adapt to changing workloads and priorities, where high standards are not compromised under pressure
• Strong interpersonal and communication skills both verbal and written
• Ability to work stand-alone while a positive contributor to the wider team
• Motivated to achieve the highest standards of performance and customer support, maintaining a culture of continuous improvement and innovation
• Solutions based with strong planning, organising and numeric skills.
• Computer literate with well-developed IT skills across the Microsoft suite and a practical understanding of data entry and reporting applications and an excellent attention to detail.

Minimum Qualifications

(S)VQ in HR / Business Administration or equivalent

Desirable Qualifications/Competencies