Job Description

Location: Aberdeen (Hybrid Working Available) 

Duration: Permanent 

Work type: Full time, Monday – Friday, 37.5hours  

ASCO Workforce Solutions are hiring on behalf of a client for a highly motivated Tender Specialist to support the delivery of high-quality, competitive tender submissions across our core Oil & Gas business and growing Energy Transition, Construction, Defence and Consulting markets. 

Operating within a fast paced, international environment, you will play a key role in managing the end-to-end tender process, ensuring all submissions are compliant, commercially sound, and aligned with our strategic objectives. You will act as a central coordination point, working closely with internal stakeholders, subject matter experts, and clients to deliver clear, consistent and compelling proposals. 

Key Responsibilities: 

Tender Management & Coordination 

• Lead the coordination and timely submission of all assigned tenders. 

• Facilitate tender kick-off meetings, defining scope, responsibilities, timelines, and win strategy. 

• Oversee compilation, review, sign-off, and submission of tender responses via the opportunity tracker 

• Input to the tender timeline providing visibility on opportunities, status, outcomes, and feedback. 

Content Development & Quality Assurance 

• Lead creation of compelling written and visual tender content, including graphics. 

• Write new material, repurpose (and maintain) library content, and refine stakeholder inputs. 

• Ensure responses meet regulatory, commercial, legal and technical requirements. 

Stakeholder Collaboration 

• Work with operational units to improve data quality. 

• Align tender narrative with pricing schedules and commercial assumptions. 

• Coordinate SMEs ensuring adequate review time. 

• Collaborate with HSSEQ, HR, Legal, Sustainability, Graphics and Marketing teams. 

Client & External Engagement 

• Serve as primary client focal point during tenders. 

• Lead post-tender negotiations and support pre-contract discussions. 

Minimum Skills / Knowledge / Experience: 

• Degree-qualified in a relevant discipline (e.g. Business, Engineering, Quantity Surveying, Supply Chain or Commercial Management). 

• Demonstrable experience in tendering, proposals, or commercial roles within Oil & Gas or related sectors. 

• Strong written communication skills, with the ability to present complex information in a clear and structured manner. 

• Proven ability to manage multiple priorities and meet deadlines in a high-pressure environment. 

• Effective stakeholder management and coordination skills. 

Minimum Competencies: 

• High standard of technical and commercial writing. 

• Strong communication and interpersonal skills. 

• Attention to detail and commitment to quality. 

• Ability to analyse, structure and present complex information effectively. 

• Collaborative approach with the confidence to engage and influence stakeholders. 

• Strong organisational and time management capability. 

Systems & Tools 

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint). 

• Experience with tender management systems, CRM platforms, or opportunity trackers. 

• Experience in developing visual content (e.g. Visio, Power BI, Adobe) is advantageous.  

Desirable Competencies 

• APMP (Association of Proposal Management Professionals) 

• CIPS (Chartered Institute of Procurement & Supply) 

• Contract & Commercial Management certifications