Job Description

Reporting to the Head of Business Change and Delivery, you will be responsible for ensuring that project governance standards are adhered to for all for Programmes and Projects. You will also support the overall project management office function, providing, coordination, analysis and delivery of PMO activities. You will maintain a uniform and high-performing approach to project and programme management support. This role will also be responsible for helping to drive effectiveness in delivery by enhancing processes, prioritisation, resource and capacity planning, financial reporting, minute taking, project analysis, business planning and governance of the change framework. Knowledge, Skills and Experience Essential • Demonstrable experience working in a Programme/Portfolio office • Experience of project delivery lifecycle in equivalently sized organisations • Excellent interpersonal skills for fostering good relations with staff, stakeholders and Trustees • ICT literate with effective drafting and writing skills Desirable • A good knowledge of a PPM tool and MS project • An understanding of the programme/project delivery lifecycle • Experience of supporting Board level steering groups • P3O, PRINCE2 qualification or equivalent Key Responsibilities Operational Accountability • Carry out a full evaluation and assessment of all projects and ensure all documentation is complete, current and stored appropriately • Work to help implement Governance standards across the different parts of the business, including tracking, monitoring and updating the status of projects • Build and maintain strong working relationships across the various stakeholder groups and project teams • Promote best practice in managing interrelated projects and dependencies as part of the Medium Term Strategy transformation programme to ensure successful delivery • Review, record and maintain programme and project controls, including risks, issues, dependencies and constraints • Plan, arrange and manage the administration of meetings and workshops, including the recording of outcomes and production of minutes and action logs to ensure their smooth operation and compliance with governance standards • Manage the change toolkit and configuration management library • Develop, documenting and implementing processes • Regularly update the Business plans and undertake key reporting Financial Responsibility • Develop, maintain and report on programme/project budgets, including resources, and liaise with stakeholders to ensure they are accurate, up to date and any issues highlighted. Excellence in PMO Services • Deliver to time cost and quality for Project Sponsors • Provide guidance and best practice based on experience in previous environments and industries Team and Personal Development • Ensure constantly improves general knowledge of the business and initiatives, aware of legislative changes and any external impacts that could influence the portfolio of change • Proactively assist the Leadership Team, Project leads and working group members by providing direct support, expert advice and direction regarding best practices and the change process