Planner Scheduler

Posted on 20 July 22 by Rebecca Noone

  • Dublin, Ireland
  • -

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Job Description

DPS is a leading Project Management and Engineering Company serving industry around the world for 40 years. Our reputation is based on forming successful partnerships with our clients, providing them with innovative designs and cost effective solutions in the context of sound judgment, strong management and technical excellence.

We provide Full Service Engineering for our clients including Project and Programme Management, Procurement, Design, Construction Management, Health & Safety Management, Commissioning, Qualification and Start-up on numerous projects across a range of market sectors. Our Main market sectors are; Pharmaceutical & Biotechnology, Medical Technologies, Oil and Gas, Advanced Technology, Science & Education, Food & Beverage and Energy.

Position Summary:
DPS is currently looking for a Planner/Scheduler, who will play a key role in the delivery of DPS’s multi-disciplinary projects. The applicant will be responsible for Planning & Scheduling of Project Activities for Concept, Engineering, Construction, Commissioning, Qualification and Validation Phases.

The successful applicant will gain experience in a busy design & project management office by working closely with colleagues in our technical teams and other internal DPS departments to deliver on projects for our clients. Our clients are primarily in the Pharmaceutical sector.

Key responsibilities:
• Determining the Objectives, Scope and any Constraints of the Project.
• Determine the Probable Start Date & Duration for the Project
• Determine the best Strategy to deliver the Project.
• Chair Interactive Planning Session
• Obtain agreement with the Plan from the DPS PM
• Prepare a Baseline Schedule of the Activities required to achieve the Plan
• Creation of a Suitable WBS
• Ensure clear responsibility and ownership for all project outcomes is defined via Work Breakdown Structure (WBS) methodology
• Chair Interactive Schedule Workshops to Develop a Schedule.
• Develop Schedule with all Activities Logically Linked with no Constraints (unless absolutely necessary).
• Avoid Open Ends, Overly Complex Logic and/or too much Activity Breakout.
• Clearly Identify the Critical Path(s)
• Set-up the Schedule such that it can be readily rolled up to Levels 1, 2 & 3.
• Prepare a what-if Analysis
• Benchmark Check the Schedule against other Similar Projects
• Collaborate with the Contractors to ensure that the WBS is acceptable to the Contractors, so that their Detail Level Schedules are prepared such that they roll up to the WBS.
• Incorporate & integrate Contractor Schedules.
• Prepare the Basis of Schedule Document
• Obtain agreement with the Schedule from Stakeholders (A&E Leads, CM, & DPS PM)
• The Baseline Schedule must be Approved by the PM prior to issue.
• Obtain Progress Updates from Relevant Project Teams, (A&E, Procurement & Contractors)
• Run and Check Progress Updates
• Provide Status Report
• Provide Lookahead Reports (typically 2/3 week lookaheads)
• Use Graphics, and KPI's for Clarity (Excel or Power Bi)
• KPI's should include Progress % Actual vs Planned, and Milestone Dates Forecast vs Planned.
• Include Histograms & S-Curves
• Schedule Reports to Management at Level 2 and with Critical Path
• Include Narrative on the reason/justification for any Variances or Issues to the Schedule Milestones with any Mitigation Options
• Issue Complete Updated Schedule to Teams for Information
• Preparation of Customised Reports (as required by PM/CM or Teams)
• Incorporate Approved Change of Scope into the Schedule
• Include the Affect of Changes to planned Milestone Dates in the Schedule Reports
• Resource Loading & Earned Value Reporting
• Resource Load Contractor Tasks (dependent on the Needs of the CM)
• Set-up & Provide Contractor Package Earned Value Reports in collaboration with the Contractors (where requested by the CM)
• Resource Load A&E Tasks (Dependent on the needs of the PM)
• Reports on A&E Efficiency and Earned Value Reporting is Not Required from the Scheduler (this is Carried within DPS out by the PC Specialists)

Skills & experience required:
• Third Level Qualification in Construction Management or Engineering is Preferred
• 6+ years experience as a Planner/Scheduler or a Similar Role
• Proficient with Primavera P6 Software & MS Project
• Proficient with Excel
• An understanding of Power Bi
• Proficient in Planning Own's Work in order to meet deadlines.
• Experienced in Reviewing and Refining Schedules with Project Teams to Optimise Quality
• An understanding of typical A&E, Construction, and/or CQV Interdependencies, Sequencing & Logic
• Are detailed oriented and quality focused.
• Experience on Pharmaceutical and/or Micro Electronics Projects
• Customer driven with excellent oral and written communications skills and general analytical, problem solving and project management skills. Strong knowledge of the practices, procedures and principles of performance analysis (trending, root cause and gap analysis) benchmarking and audit compliance.
• Oral and written knowledge of the English language.
• Knowledge of the pharmaceutical industry is an advantage.

• Working hours: 40 hours, Monday to Friday

Job Information

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Project Controls

Skills / Experience

6+ years experience in a similar role | Third Level Qualification in Construction Management or Engineering | Power Bi | Excel | Primavera P6 Software | MS Project


Competitive Salary | Bonus | Pension | Healthcare | CPD | Hybrid Working

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